wiki:member-admin/plans/2014

Version 27 (modified by Hilary Goldstein, 8 years ago) (diff)

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Membership/Administration Plan 2014

Team Details:

  • We need to discuss how the team itself will function:
    • Level of involvement/requirements of participation
    • Task managers
    • Staffing and staff management
    • Evaluation

Administration

  • Goals:
    • Make sure we are compliant with all legal and fiduciary rules

Hire external financial review

  • Effectively manage budgets of all teams

Internal staff priority. Develop new accounting procedures for monitoring team budgets, payment and expense requests, separation between payables and receivables, etc.

  • Coordinate budgets between Mexico and US

Through coordinated technology and staffing

  • Develop and/or archive formal policies regarding staff, fundraising, dues policies, membership policies such as payment policies, special memberships (comped or subsidised)

Budget: * External consultant for financial review set at $1,000 - 2,000

Membership

  • Goals:
    • Member Engagement
    • Member Awareness

Database Coding

  1. Identify all members by relationship to MFPL from core to periphery

The goal is for collaboration, and education targeting purposes.

  1. Invite core to participate in teams and projects

Sample projects include "Why I'm A Member" and People Links

  1. Work on moving periphery to core

Potential projects include specialized outreach, phone calls and meetings, invitations to events, participation in orientation or tech education workshops, etc.

Engagement strategies

  1. “Why I’m a Member statement”

A way to define what membership means from members themselves. Start with core for internal and external promotional purposes esp. on website.

  1. Meetings/calls with members

Targeted outreach with members. Focus on identifying members with political or strategic value - network/coalition building, partnerships, etc. Utilize entire Leadership Committee to conduct outreach.

  1. Privacy Statement project/Terms of Service – coordinate with Enrique’s plan

(Enrique to add details)

  1. People Links phone conferences

Planning document available at: peoplelinks

  1. Orientation Video

Short, informal fun video designed to introduce new members to May First, highlight key features and provide some instruction on using ticketing system and control panel.

  1. Survey

Fact finding effort to expand understanding of members, member needs and interests and additional details for database. Not highest priority.

Communication strategies

  1. Determine policy for how we communicate to members general news and updates
    1. Continue Lowdown? or devise new strategy?
    2. This will be a priority of the team to determine
  2. Quarterly membership report

A special updates that will offer progress reports from teams, general financial reports, news and appearance/public schedule. This should be distinquished from other messages to member perhaps by using special tags: Tech Update/Membership Report/Lowdown News/Etc.....

  1. Revise website
    1. Revise membership materials including:
    2. Benefits of membership (use statements from core)
    3. Easy access to ticketing
    4. How to use control panel
    5. Billing questions
    6. Member Engagement
    7. Team meeting schedule – how to get involved
    8. News/updates – Lowdown?
    9. Tech connections

To do: * Budget for Membership work

  • Staffing

Budget

  • Note: 2013 items are not for the full year nor are the fully reconciled

Revenue

Item 2012 2013
Donations 247 495
AMC Donations 2736 0
Grants 4500 0
AMC Grants 1600 0
POC Grants 4000 0
Infrastructure Income 4911 3418
Interest Income 14 16
Membership Dues 126797 122497
Program Related Income 1123 0
POC Training Program 11190 6667
Total Revenue 157119 133093

Expenses

Item 2012 2013 2014 For
Bad Debts Expense 0 6600 member
Bank Service Charge 2086 2003 member
General Conference Registration 250 210 outreach
AMC Conference 700 210 outreach
Depreciation 0 0 sds
Dues and Subscriptions 500 500 internat
Equipment Rental 0 100 member
Event/Meeting Space Rental 150 970 out/mem
AMC Fundraiser 360 0 all
POC Space Rental 530 0 special
Food and Entertainment 913 674 0 o/m/s
AMC Food 827 0 outreach
LC Food 0 364 member
POC Food 800 1499 special
Hosting Expenses 0 0 sds
Colocation Fees 55611 47474 0 sds
Domain Name Registration 640 363 0 sds
TLS Certificates 519 506 0 sds
Disability Benefits Insurance 60 149 0 sds/mem
Workers Compensation 677 325 0 sds/mem
Miscellaneous 1038 550 special
POC Miscellaneous 0 45 special
Postage and Delivery 615 319 member
Printing and Reproduction 296 0 out/mem
AMC Printing 54 0 outreach
POC Printing 0 0 special
POC Trainer Consultants 7200 0 special
Rent and Utilities 4200 4150 special
Repairs 0 0 sds
Computer Repairs 0 0 sds
Equipment Repairs 0 0 sds
Supplies 0 0 sds
Hard Drives 2382 392 0 sds
Misc. Computer Hardware 7767 3524 0 sds
Office Supplies 94 469 member
POC Books 166 0 special
POC Hardware 2100 0 special
POC Misc Supplies 0 0 special
Servers 0 1600 0 sds
Telephone and Fax 300 127 all
Transportation 0 0 all
AMC Lodging 1714 0 outreach
AMC Out of Town Travel 3186 0 outreach
Car Rental 436 0 outreach
Fees 11 0 outreach
Gas 50 34 outreach
LC Local Travel 0 127 member
LC Out of Town Travel 408 2701 member
Local Travel 128 0 member
Lodging 381 181 0 outreach
Out Of Town Travel 5379 843 00 outreach
Parking 0 163 outreach
POC Local Travel 293 142 special
POC Lodging 857 316 special
POC Out of Town Travel 3530 5094 special
Travel Meals 0 0 outreach
Travel Misc. 120 0 outrach
Payroll 0 0
Payroll Taxes 2275 3527 0 sds/mem
Salaries 21909 30375 0 sds/mem
Total Expenses 131510 116627