Membership/Administration Plan 2014

Team Details:

• We need to discuss how the team itself will function:
  • Level of involvement/requirements of participation
  • Task managers
  • Staffing and staff management
  • Evaluation

Administration

• Goals:
  • Make sure we are compliant with all legal and fiduciary rules
  • Effectively manage budgets of all teams
  • Coordinate budgets between Mexico and US
  • ???

Financial Review

1. External review to ensure financial competence
2. Monitor budget – how to manage all team budgets
3. Staffing policies and record keeping
4. Other admin function?

Membership Policy

1. At the Coordinators meeting on 1/23 there was a request to revise our policy on special memberships - free and low cost

To do: * Budget for Financial work

• Staffing
• External consultant for financial review

Membership

• Goals:
  • Member Engagement
  • Member Awareness

Database Coding

1. Identify all members by relationship to MFPL from core to periphery
   

The goal is for collaboration, and education targeting purposes.

2. Invite core to participate in teams and projects
   

Same projects include "Why I'm A Member" and People Links

3. Work on moving periphery to core
   

Potential projects include specialized outreach, meetings, invitations to events, participation in orientation or tech education workshops, etc.

Engagement strategies

1. “why I’m a member statement” from core members to use in outreach, website and promotion
2. Meetings/calls with members
3. Survey of members
4. Privacy Statement project/Terms of Service – coordinate with Enrique’s plan
5. People Links phone conferences peoplelinks
6. Orientation Video

Communication strategies

1. Need to figure out policy for how we communicate to members general news and updates
   1. Continue Lowdown?
   2. New strategy?
2. Suggestion of quarterly membership report – updates from teams, financial reports
3. Revise website
   1. Revise membership materials including:
   2. Benefits of membership (use statements from core)
   3. Easy access to ticketing
   4. How to use control panel
   5. Billing questions
   6. Member Engagement
   7. Team meeting schedule – how to get involved
   8. News/updates – Lowdown?
   9. Tech connections

To do: * Budget for Membership work

• Staffing

Budget

• Note: 2013 items are not for the full year nor are the fully reconciled

Revenue

Item	2012	2013
Donations	247	495
AMC Donations	2736	0
Grants	4500	0
AMC Grants	1600	0
POC Grants	4000	0
Infrastructure Income	4911	3418
Interest Income	14	16
Membership Dues	126797	122497
Program Related Income	1123	0
POC Training Program	11190	6667
Total Revenue	157119	133093

Expenses

Item	2012	2013	2014	For
Bad Debts Expense	0	6600		member
Bank Service Charge	2086	2003		member
General Conference Registration	250	210		outreach
AMC Conference	700	210		outreach
Depreciation	0	0		sds
Dues and Subscriptions	500	500		internat
Equipment Rental	0	100		member
Event/Meeting Space Rental	150	970		out/mem
AMC Fundraiser	360	0		all
POC Space Rental	530	0		special
Food and Entertainment	913	674	0	o/m/s
AMC Food	827	0		outreach
LC Food	0	364		member
POC Food	800	1499		special
Hosting Expenses	0	0		sds
Colocation Fees	55611	47474	0	sds
Domain Name Registration	640	363	0	sds
TLS Certificates	519	506	0	sds
Disability Benefits Insurance	60	149	0	sds/mem
Workers Compensation	677	325	0	sds/mem
Miscellaneous	1038	550		special
POC Miscellaneous	0	45		special
Postage and Delivery	615	319		member
Printing and Reproduction	296	0		out/mem
AMC Printing	54	0		outreach
POC Printing	0	0		special
POC Trainer Consultants	7200	0		special
Rent and Utilities	4200	4150		special
Repairs	0	0		sds
Computer Repairs	0	0		sds
Equipment Repairs	0	0		sds
Supplies	0	0		sds
Hard Drives	2382	392	0	sds
Misc. Computer Hardware	7767	3524	0	sds
Office Supplies	94	469		member
POC Books	166	0		special
POC Hardware	2100	0		special
POC Misc Supplies	0	0		special
Servers	0	1600	0	sds
Telephone and Fax	300	127		all
Transportation	0	0		all
AMC Lodging	1714	0		outreach
AMC Out of Town Travel	3186	0		outreach
Car Rental	436	0		outreach
Fees	11	0		outreach
Gas	50	34		outreach
LC Local Travel	0	127		member
LC Out of Town Travel	408	2701		member
Local Travel	128	0		member
Lodging	381	181	0	outreach
Out Of Town Travel	5379	843	00	outreach
Parking	0	163		outreach
POC Local Travel	293	142		special
POC Lodging	857	316		special
POC Out of Town Travel	3530	5094		special
Travel Meals	0	0		outreach
Travel Misc.	120	0		outrach
Payroll	0	0
Payroll Taxes	2275	3527	0	sds/mem
Salaries	21909	30375	0	sds/mem
Total Expenses	131510	116627