Version 22 (modified by 10 years ago) ( diff ) | ,
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Membership/Administration Plan 2014
Team Details:
- We need to discuss how the team itself will function:
- Level of involvement/requirements of participation
- Task managers
- Staffing and staff management
- Evaluation
Administration
- Goals:
- Make sure we are compliant with all legal and fiduciary rules
- Effectively manage budgets of all teams
- Coordinate budgets between Mexico and US
- ???
Financial Review
- External review to ensure financial competence
- Monitor budget – how to manage all team budgets
- Staffing policies and record keeping
- Other admin function?
Membership Policy
- At the Coordinators meeting on 1/23 there was a request to revise our policy on special memberships - free and low cost
To do: * Budget for Financial work
- Staffing
- External consultant for financial review
Membership
- Goals:
- Member Engagement
- Member Awareness
Database Coding
- Identify all members by relationship to MFPL from core to periphery
- Invite core to participate in teams and projects
- Work on moving periphery to core
Engagement strategies
- “why I’m a member statement” from core members to use in outreach, website and promotion
- Meetings/calls with members
- Survey of members
- Privacy Statement project/Terms of Service – coordinate with Enrique’s plan
- People Links phone conferences peoplelinks
Communication strategies
- Need to figure out policy for how we communicate to members general news and updates
- Continue Lowdown?
- New strategy?
- Suggestion of quarterly membership report – updates from teams, financial reports
- Revise website
- Revise membership materials including:
- Benefits of membership (use statements from core)
- Easy access to ticketing
- How to use control panel
- Billing questions
- Member Engagement
- Team meeting schedule – how to get involved
- News/updates – Lowdown?
- Tech connections
To do: * Budget for Membership work
- Staffing
Budget
- Note: 2013 items are not for the full year nor are the fully reconciled
Revenue
Item | 2012 | 2013 |
Donations | 247 | 495 |
AMC Donations | 2736 | 0 |
Grants | 4500 | 0 |
AMC Grants | 1600 | 0 |
POC Grants | 4000 | 0 |
Infrastructure Income | 4911 | 3418 |
Interest Income | 14 | 16 |
Membership Dues | 126797 | 122497 |
Program Related Income | 1123 | 0 |
POC Training Program | 11190 | 6667 |
Total Revenue | 157119 | 133093 |
Expenses
Item | 2012 | 2013 | 2014 | For |
Bad Debts Expense | 0 | 6600 | member | |
Bank Service Charge | 2086 | 2003 | member | |
General Conference Registration | 250 | 210 | outreach | |
AMC Conference | 700 | 210 | outreach | |
Depreciation | 0 | 0 | sds | |
Dues and Subscriptions | 500 | 500 | internat | |
Equipment Rental | 0 | 100 | member | |
Event/Meeting Space Rental | 150 | 970 | out/mem | |
AMC Fundraiser | 360 | 0 | all | |
POC Space Rental | 530 | 0 | special | |
Food and Entertainment | 913 | 674 | 0 | o/m/s |
AMC Food | 827 | 0 | outreach | |
LC Food | 0 | 364 | member | |
POC Food | 800 | 1499 | special | |
Hosting Expenses | 0 | 0 | sds | |
Colocation Fees | 55611 | 47474 | 0 | sds |
Domain Name Registration | 640 | 363 | 0 | sds |
TLS Certificates | 519 | 506 | 0 | sds |
Disability Benefits Insurance | 60 | 149 | 0 | sds/mem |
Workers Compensation | 677 | 325 | 0 | sds/mem |
Miscellaneous | 1038 | 550 | special | |
POC Miscellaneous | 0 | 45 | special | |
Postage and Delivery | 615 | 319 | member | |
Printing and Reproduction | 296 | 0 | out/mem | |
AMC Printing | 54 | 0 | outreach | |
POC Printing | 0 | 0 | special | |
POC Trainer Consultants | 7200 | 0 | special | |
Rent and Utilities | 4200 | 4150 | special | |
Repairs | 0 | 0 | sds | |
Computer Repairs | 0 | 0 | sds | |
Equipment Repairs | 0 | 0 | sds | |
Supplies | 0 | 0 | sds | |
Hard Drives | 2382 | 392 | 0 | sds |
Misc. Computer Hardware | 7767 | 3524 | 0 | sds |
Office Supplies | 94 | 469 | member | |
POC Books | 166 | 0 | special | |
POC Hardware | 2100 | 0 | special | |
POC Misc Supplies | 0 | 0 | special | |
Servers | 0 | 1600 | 0 | sds |
Telephone and Fax | 300 | 127 | all | |
Transportation | 0 | 0 | all | |
AMC Lodging | 1714 | 0 | outreach | |
AMC Out of Town Travel | 3186 | 0 | outreach | |
Car Rental | 436 | 0 | outreach | |
Fees | 11 | 0 | outreach | |
Gas | 50 | 34 | outreach | |
LC Local Travel | 0 | 127 | member | |
LC Out of Town Travel | 408 | 2701 | member | |
Local Travel | 128 | 0 | member | |
Lodging | 381 | 181 | 0 | outreach |
Out Of Town Travel | 5379 | 843 | 00 | outreach |
Parking | 0 | 163 | outreach | |
POC Local Travel | 293 | 142 | special | |
POC Lodging | 857 | 316 | special | |
POC Out of Town Travel | 3530 | 5094 | special | |
Travel Meals | 0 | 0 | outreach | |
Travel Misc. | 120 | 0 | outrach | |
Payroll | 0 | 0 | ||
Payroll Taxes | 2275 | 3527 | 0 | sds/mem |
Salaries | 21909 | 30375 | 0 | sds/mem |
Total Expenses | 131510 | 116627 |
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