3 | | * Now: Send Save the Date email to Leadership Committee and Lowdown |
4 | | * Now: finalize date and place (both NYC and Mexico City) for the meeting |
5 | | * Now: Draft proposed guidelines for how to handle the meeting |
6 | | * August 28: Discuss Membership meeting process and meeting with LC |
7 | | * August 30: Data entry: begin collecting and enter addresses and phone numbers of members |
8 | | * August 30: Initial email to members about the meeting |
9 | | * September 6: Finalize Postcard announcing meeting |
10 | | * September 13: Mail postcards |
11 | | * September 15: Announce request for Leadership Committee nominations (Lowdown) |
12 | | * September 20: Begin phone calls and emails |
13 | | * October 1: Candidates and proposals announced and publish via the Lowdown |
14 | | * October 21: Target 200 phone calls and individual emails made/sent |
15 | | * October 21: Online voting for LC members begins. Announcement sent to LC |
| 3 | * September 15: Staff reports are assigned |
| 4 | * September 20: Reminder about Meeting + Announce request for Leadership Committee nominations (Lowdown) |
| 5 | * September 20: LC and staff are assigned members to do outreach for meeting |
| 6 | * September 20: Survey questions drafted and sent to LC |
| 7 | * September 27: Survey questions finalized |
| 8 | * September 27: Reminder email about Meeting + Survey announced to Lowdown |
| 9 | * October 4: Reminder email + Reminder about survey |
| 10 | * October 4: Staff reports have been written, translation begins |
| 11 | * October 11: Email to Lowdown explaining how meeting will be run |
| 12 | * October 18: Target 200 phone calls and individual emails made/sent |
| 13 | * October 18: All reports are translated |
| 14 | * October 18: Email reminder about meeting + links to translated staff reports are sent |
| 15 | * October 21: Online voting for LC members begins (email to lowdown). |