Changes between Version 11 and Version 12 of projects/membership-meeting/2012/process

Oct 2, 2012, 12:15:25 AM (9 years ago)
Jamie McClelland



  • projects/membership-meeting/2012/process

    v11 v12  
    11= Membership Meeting Process and Agenda =
    5 == Overview/History
    7 Below is a draft process proposal for handling our membership meeting this summer, tentatively scheduled for Sunday, October 28.
    9 It's based largely on the process we used in 2011. The main changes from last year's meeting:
    11  * Instead of reading the reports and then having a discussion, we will distribute the reports and invite a handful of members or other people to comment on the political report as a prelude to discussion. This avoids needless time reading reports, offers a more interesting draw for our members (if we can bring known people to comment), and helps frame the membership meeting around topics useful for us to be discussing.
    12  * Instead of pre-seeding the collaborative democracy workshop with priorities written by the directors, we will design a survey to ask for feedback on a lightly revised set of priorities based on the 6 we agreed to last year, with an option to propose a new priority area. The priorities will be revised to help demonstrate the scope of a "guideline" to help generate more useful feedback. We will use the results of the survey to prepoluate the list of priorities for this year's collaborative democracy workshop.,
    13  * Direct video link between Mexico City and New York City, with equal presentation from both cities.
    14  * Instead of limiting voting to a one hour period at the meeting, allow voting to happen for a full week, online-only (any who wants to vote at the meeting in person will be provided with assistance in voting online), up to one hour prior to the end of the meeting
    16 It is also based on the [wiki:projects/leadership-committee/structure draft structure document] that the leadership committee has discussed and partially but not fully approved (we approved the LC decision making process).  The main departure from the draft structure is allowing members to directly make proposals to the membership, rather than relying on the leadership committee to make proposals
    183== Pre-meeting organizing ==
    20 September 15 - October 15
     5September 15 - October 20
    227 * Announce request for nominations for the leadership committee. This announcement should be accompanied by a [wiki:projects/leadership-committee/responsibilities leadership committee responsibilities], that describes what is expected if you are elected to the leadership committee. Leadership committee nominees will be expected to provide a statement of their goals for the organization.
    238 * Send survey of proposed priorities to the membership, which should come with [wiki:projects/membership-meeting/priority-guidelines guidelines for priorities], to ensure that we are not wasting our time discussing priorities that MFPL can't implement or that are clearly out of scope for our organization.
    25 September 8
     10October 20
    2712 * All staff reports (political/overview, accounting, support/infrastructure, méxico, and international) written and distributed to the membership
    3924 * 09:00 am - 10:00 am: bagels/coffee
    40  * 10:00 am - 10:30 am: Welcome and introductions of LC, staff, support team and internationalization team
    41  * 10:30 am - 11:15 am: Guest speakers respond to political report
     25 * 10:00 am - 10:15 am: Welcome and introductions of LC, staff, support team and internationalization team
     26 * 10:15 am - 11:15 am: Guest speakers respond to political report
    4227 * 11:15 am - 12:30 pm: Questions and discussions from the audience
    4328 * 12:30 pm - 01:30 pm: Lunch
    44  * 01:30 pm - 01:45 pm: Explanation of collaborative Democracy workshop
    45  * 01:45 pm - 03:30 pm: [ Collaborative Democracy workshop], pre-seeded with propolals submitted in August. Proposals endorsed by 75% of participating groups are considered approved
    46  * 03:30 pm - 03:45 pm: Announcement of Leadership committee winners
     29 * 01:30 pm - 01:45 pm: Explanation of afternoon session: choosing priorities for the coming year
     30 * 01:45 pm - 02:15 pm: Small groups discuss proposed priorities based on survey
     31 * 02:15 pm - 03:00 pm: [ Collaborative Democracy workshop] to interactively develop priorities
     32 * 03:00 pm - 03:15 pm: Small groups discuss and rank priorities
     33 * 03:15 pm - 03:45 pm: Each location discusses process and results
    4734 * 03:45 pm - 04:15 pm: Break
    48  * 04:15 pm - 05:00 pm: Wrap up, closing comments
     35 * 04:15 pm - 05:00 pm: Announcement of LC winners, wrap up, closing comments