Version 12 (modified by Jamie McClelland, 9 years ago) (diff)


Membership Meeting Process and Agenda

Pre-meeting organizing

September 15 - October 20

  • Announce request for nominations for the leadership committee. This announcement should be accompanied by a leadership committee responsibilities, that describes what is expected if you are elected to the leadership committee. Leadership committee nominees will be expected to provide a statement of their goals for the organization.
  • Send survey of proposed priorities to the membership, which should come with guidelines for priorities, to ensure that we are not wasting our time discussing priorities that MFPL can't implement or that are clearly out of scope for our organization.

October 20

  • All staff reports (political/overview, accounting, support/infrastructure, méxico, and international) written and distributed to the membership


October 21 - October 28

Members will be invited to vote for the leadership committee. All voting will happen via the web. Only members who have joined prior to June 1, 2012 and are in good standing (up to date on dues payments) will be allowed to vote. Individual members will have a weigted vote of 1, organization members will have a weighted vote of 2. A quorum of 10% of all members is required for the vote to be valid. The number of all members will be calculated in the following way for the purposes of determining quorum: total number of members in good standing as of the last day of voting minus all members who joined after June 1, 2012. The top 15 vote getters will be elected to the leadership committee. The voting will be closed at 3:15 pm America/New_York time on September 15 and the results will be announced soon after.

Membership Meeting

10:00 am - 5:00 pm America/New_York time

  • 09:00 am - 10:00 am: bagels/coffee
  • 10:00 am - 10:15 am: Welcome and introductions of LC, staff, support team and internationalization team
  • 10:15 am - 11:15 am: Guest speakers respond to political report
  • 11:15 am - 12:30 pm: Questions and discussions from the audience
  • 12:30 pm - 01:30 pm: Lunch
  • 01:30 pm - 01:45 pm: Explanation of afternoon session: choosing priorities for the coming year
  • 01:45 pm - 02:15 pm: Small groups discuss proposed priorities based on survey
  • 02:15 pm - 03:00 pm: Collaborative Democracy workshop to interactively develop priorities
  • 03:00 pm - 03:15 pm: Small groups discuss and rank priorities
  • 03:15 pm - 03:45 pm: Each location discusses process and results
  • 03:45 pm - 04:15 pm: Break
  • 04:15 pm - 05:00 pm: Announcement of LC winners, wrap up, closing comments