Version 1 (modified by Jamie McClelland, 6 years ago) (diff)


Tech Plan for 2013 Membership Meeting

All times are America/New_York (Mexico city will be one hour behind).

10:00 - 11:00 am: Reports from last year

Tech: We will be connecting the NY and Mexico City and all people connecting remotely via: I plan to add a new iframe option for (which will show pictures sent to like at the last meeting). And, that page will default to the channel: #mexcla-1, which I'd like to us as the primary meeting IRC channel.

Each Room will need:

One computer with audio out and audio in from the PA system and VGA out to the projector. This computer will be set to the "original voices" mexcla channel.

One computer with audio out plugged into the interpreter transmitter. This computer will be set to the "interpretation" mexcla channel.

Anyone who needs interpretation will have a headset.

11:00 - 12:00 and 1:00 - 3:30 pm: Mesa breakout sessions.

Tech: We will be using the following mexcla channels:

In each location (NY and Mexico City), each breakout session will need two computers (we'll need a total of 12, 6 in NY and 6 in Mexico City). Like with the earlier session, one is connected to speakers and a mic and set to the "original voices" mexcla channel and the other connected to the intrepretation transmitter.

4:00 - 5:00 pm: Discussion and voting.

Tech: For discussion, same as the Reports session. For voting: each mesa will be directed to produce one or several brief proposals, each with a 2 - 3 word title and a 2 - 3 sentence description. Each member present will be asked to rate each proposal with a number between -2 and 2 (-2 is totally opposed, -1 is opposed, not worth the resources, 0 is neutral, 1 is in favor, but not high priority, 2 is in favor and high priority.

We are planning a combination of paper ballots (pre-printed with blank lines for proposal names) and the following spreadsheet (which will be filled in with the paper ballots and used to calculate the results):