Changes between Initial Version and Version 1 of projects/membership-meeting/2012/process

Jul 19, 2012, 6:24:33 PM (8 years ago)
Jamie McClelland



  • projects/membership-meeting/2012/process

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     1= Membership Meeting Process and Agenda =
     5== Overview/History
     7Below is a draft process proposal for handling our membership meeting this summer, tentatively scheduled for Saturday, September 15.
     9It's based largely on the process we used in 2011. The main changes from last year's meeting:
     11 * Instead of reading the reports and then having a discussion, we will distribute the reports and invite a handful of members or other people to comment on the political report as a prelude to discussion. This avoids needless time reading reports, offers a more interesting draw for our members (if we can bring known people to comment), and helps frame the membership meeting around topics useful for us to be discussing.
     12 * Instead of using the collaborative democracy workshop to choose the 6 areas for us to focus on, solicit actual proposals from the membership and preseed the workshop with these proposals, indicating that all proposals endorsed by a certain percentage of groups will be passed (see guidelines and more info on this topic below).
     13 * Direct video link between Mexico City and New York City, with equal presentation from both cities.
     14 * Instead of limiting voting to a one hour period at the meeting, allow voting to happen for a full week, online-only (any who wants to vote at the meeting in person will be provided with assistance in voting online), up to one hour prior to the end of the meeting
     16It is also based on the [wiki:projects/leadership-committee/structure draft structure document] that the leadership committee has discussed and partially but not fully approved (we approved the LC decision making process).
     18The main departure is allowing members to directly make proposals to the membership, rather than relying on the leadership committee to make proposals
     20== Pre-meeting organizing ==
     22August 15 - August 30
     24 * Announce request for nominations for the leadership committee. This announcement should be accompanied by a [wiki:projects/leadership-committee/job-description leadership committee job description], that describes what is expected if you are elected to the leadership committee. Leadership committee nominees will be expected to provide a statement of their goals for the organization.
     25 * Announce request for proposals to be discussed at the leadership committee, which should come with [wiki:projects/membership-meeting/proposal-guidelines guidelines for submitting proposals], to ensure that we are not wasting our time discussing proposals that MFPL can't implement or that are clearly out of scope for our organizations
     27September 8
     29 * All staff reports (political/overview, accounting, support/infrastructure, méxico, and international) written and distributed to the membership
     31== Elections ==
     33September 8 - September 15
     35Members will be invited to vote for the leadership committee. Only members who have joined prior to June 1, 2012 and are in good standing (up to date on dues payments) will be allowed to vote. Individual members will have a weigted vote of 1, organization members will have a weighted vote of 2. A quorum of 10% of all members in good standing is required for the vote to be valid. The top 15 vote getters will be elected to the leadership committee. The voting will be closed at 4:00 pm America/New_York time on September 15 and the results will be announced soon after.
     37== Membership Meeting ==
     3910:00 am - 5:00 pm America/New_York time
     4109:00 am - 10:00 am: bagels/coffee
     4210:00 am - 10:15 am: Welcome and introductions of LC, staff, support team and internationalization team
     4310:15 am - 11:15 am: Guest speakers respond to political report from the director
     4411:15 am - 12:30 pm: Questions and discussions from the audience
     4512:30 pm - 01:30 pm: Lunch
     4601:30 pm - 01:45 pm: Explanation of collaborative Democracy workshop
     4701:45 pm - 03:30 pm: [ Collaborative Democracy workshop], pre-seeded with propolals submitted in August. Proposals endorsed by 75% of participating groups are considered approved
     4803:30 pm - 03:45 pm: Announcement of Leadership committee winners
     4903:45 pm - 04:15 pm: Break
     5004:15 pm - 05:00 pm: Wrap up, closing comments