Communications Workflow

This document describes the way MF/PL communicates with the public, including instructions for updating our web site and sending email via our CiviCRM database.

We publish information primarily via three mediums:

• Our web site
• By email
• Through social networks

Each medium has a spanish and english channel.

Content

All content starts on our CiviCRM site: ​https://outreach.mayfirst.org/ (running Drupal/CiviCRM).

We pull in content from many of our members via RSS, which is automatically imported to the site as Articles.

We can also create original content by adding new Articles to the site.

All articles added or automatically imported must be designated with a language setting (spanish or english). Each blog that we pull in is pre-configured with a language setting, so they are set automatically.

You may also translate any article from english into spanish or vice versa. You may publish articles in just one language, but whenever possible it is preferable to create an article in one language and then translate it into the other language.

Publishing

Publishing to the web site

All articles added to ​https://outreach.mayfirst.org/ will automatically appear in the center column of the News section of our home page (Member News). They will either appear in the spanish or english version of the site depending on their language designation. These articles will "scroll off" the page as new articles come in. They are not permanently saved on our web site.

All articles that have the tag "news," however, will be appear in the left column of the News section of our home page (MFPL News) and will be permanently added to our web site. You can add the "news" tag by editing any article on ​https://outreach.mayfirst.org/ and adding it to the tag field.

In addition, you can add the tag "callout." The web site will print the title of the most recently edited article with the tag callout over the main picture on the home page and in the sidebar of all internal pages.

Publishing via email

As of now, you must copy and paste each article into the CiviCRM mailing interface to send an email.

Coming soon: click a button on the article page itself to automate sending by email.

Publishing via social networks

As of now, you have to send notices via social networks manually.

Comming soon: click a button on the article page itself to send a message to a social network.

See also the technical details of the new web site.