== Membership/Administration Plan 2014 == '''Team Details:''' * We need to discuss how the team itself will function: * Level of involvement/requirements of participation * Task managers * Staffing and staff management * Evaluation '''Administration''' [[br]] * Goals: * Make sure we are compliant with all legal and fiduciary rules [[br]] Hire external financial review * Effectively manage budgets of all teams [[br]] Internal staff priority. Develop new accounting procedures for monitoring team budgets, payment and expense requests, separation between payables and receivables, etc. * Coordinate budgets between Mexico and US [[br]] Through coordinated technology and staffing * Develop and/or archive formal policies regarding staff, fundraising, dues policies, membership policies such as payment policies, special memberships (comped or subsidised) Budget: * External consultant for financial review set at $1,000 - 2,000 '''Membership''' [[br]] * Goals: * Member Engagement * Member Awareness __Database Coding__ 1. Identify all members by relationship to MFPL from core to periphery [[br]] The goal is for collaboration, and education targeting purposes.[[br]] 2. Invite core to participate in teams and projects [[br]] Sample projects include "Why I'm A Member" and People Links 3. Work on moving periphery to core [[br]] Potential projects include specialized outreach, phone calls and meetings, invitations to events, participation in orientation or tech education workshops, etc. __Engagement strategies__ 1. “Why I’m a Member statement” [[br]] A way to define what membership means from members themselves. Start with core for internal and external promotional purposes esp. on website. 2. Meetings/calls with members [[br]] Targeted outreach with members. Focus on identifying members with political or strategic value - network/coalition building, partnerships, etc. Utilize entire Leadership Committee to conduct outreach. 3. Privacy Statement project/Terms of Service – coordinate with Enrique’s plan [[br]] (Enrique to add details) 4. People Links phone conferences [[br]] Planning document available at: [wiki:peoplelinks] 5. Orientation Video [[br]] Short, informal fun video designed to introduce new members to May First, highlight key features and provide some instruction on using ticketing system and control panel. 6. Survey [[br]] Fact finding effort to expand understanding of members, member needs and interests and additional details for database. Not highest priority. __Communication strategies__ 1. Determine policy for how we communicate to members general news and updates a. Continue Lowdown? or devise new strategy? b. This will be a priority of the team to determine 2. Quarterly membership report [[br]] A special updates that will offer progress reports from teams, general financial reports, news and appearance/public schedule. This should be distinquished from other messages to member perhaps by using special tags: Tech Update/Membership Report/Lowdown News/Etc..... 3. Revise website a. Revise membership materials including: b. Benefits of membership (use statements from core) c. Easy access to ticketing d. How to use control panel e. Billing questions f. Member Engagement g. Team meeting schedule – how to get involved h. News/updates – Lowdown? i. Tech connections To do: * Budget for Membership work * Staffing == Budget == * Note: 2013 items are not for the full year nor are the fully reconciled === Revenue === ||'''Item''' ||'''2012''' ||'''2013''' || ||Donations ||247 ||495 || || AMC Donations ||2736 ||0 || ||Grants ||4500 ||0 || || AMC Grants ||1600 ||0 || || POC Grants ||4000 ||0 || ||Infrastructure Income ||4911 ||3418 || ||Interest Income ||14 ||16 || ||Membership Dues ||126797 ||122497 || ||Program Related Income ||1123 ||0 || ||POC Training Program ||11190 ||6667 || ||'''Total Revenue''' ||'''157119''' ||'''133093'''|| === Expenses === ||'''Item''' ||'''2012''' ||'''2013''' ||'''2014''' ||'''For''' || ||Bad Debts Expense ||0 ||6600 || || member || ||Bank Service Charge ||2086 ||2003 || || member || ||General Conference Registration ||250 ||210 || || outreach || || AMC Conference ||700 ||210 || || outreach || ||Depreciation ||0 ||0 || || sds || ||Dues and Subscriptions ||500 ||500 || || internat || ||Equipment Rental ||0 ||100 || || member || ||Event/Meeting Space Rental ||150 ||970 || || out/mem || || AMC Fundraiser ||360 ||0 || || all || || POC Space Rental ||530 ||0 || || special || ||Food and Entertainment ||913 ||674 || 0 || o/m/s || || AMC Food ||827 ||0 || || outreach || || LC Food ||0 ||364 || || member || || POC Food ||800 ||1499 || || special || ||Hosting Expenses ||0 ||0 || || sds || || Colocation Fees ||55611 ||47474 || 0 || sds || || Domain Name Registration ||640 ||363 || 0 || sds || || TLS Certificates ||519 ||506 || 0 || sds || || Disability Benefits Insurance ||60 ||149 || 0 || sds/mem || || Workers Compensation ||677 ||325 || 0 || sds/mem || || Miscellaneous ||1038 ||550 || || special || || POC Miscellaneous ||0 ||45 || || special || || Postage and Delivery ||615 ||319 || || member || || Printing and Reproduction ||296 ||0 || || out/mem || || AMC Printing ||54 ||0 || || outreach || || POC Printing ||0 ||0 || || special || || POC Trainer Consultants ||7200 ||0 || || special || ||Rent and Utilities ||4200 ||4150 || || special || ||Repairs ||0 ||0 || || sds || || Computer Repairs ||0 ||0 || || sds || || Equipment Repairs ||0 ||0 || || sds || ||Supplies ||0 ||0 || || sds || || Hard Drives ||2382 ||392 || 0 || sds || || Misc. Computer Hardware ||7767 ||3524 || 0 || sds || || Office Supplies ||94 ||469 || || member || || POC Books ||166 ||0 || || special || || POC Hardware ||2100 ||0 || || special || || POC Misc Supplies ||0 ||0 || || special || || Servers ||0 ||1600 || 0 || sds || ||Telephone and Fax ||300 ||127 || || all || ||Transportation ||0 ||0 || || all || || AMC Lodging ||1714 ||0 || || outreach || || AMC Out of Town Travel ||3186 ||0 || || outreach || || Car Rental ||436 ||0 || || outreach || || Fees ||11 ||0 || || outreach || || Gas ||50 ||34 || || outreach || || LC Local Travel ||0 ||127 || || member || || LC Out of Town Travel ||408 ||2701 || || member || || Local Travel ||128 ||0 || || member || || Lodging ||381 ||181 || 0 || outreach || || Out Of Town Travel ||5379 ||843 || 00 || outreach || || Parking ||0 ||163 || || outreach || || POC Local Travel ||293 ||142 || || special || || POC Lodging ||857 ||316 || || special || || POC Out of Town Travel ||3530 ||5094 || || special || || Travel Meals ||0 ||0 || || outreach || || Travel Misc. ||120 ||0 || || outrach || ||Payroll ||0 ||0 || || || || Payroll Taxes ||2275 ||3527 || 0 || sds/mem || || Salaries ||21909 ||30375 || 0 || sds/mem || || '''Total Expenses''' ||'''131510''' ||'''116627''' || || ||