== Membership/Administration Plan 2014 == '''Team Details:''' * We need to discuss how the team itself will function: * Level of involvement/requirements of participation * Task managers * Staffing and staff management * Evaluation '''Administration''' [[br]] * Goals: * Make sure we are compliant with all legal and fiduciary rules * Effectively manage budgets of all teams * Coordinate budgets between Mexico and US * ??? __Financial Review__ 1. External review to ensure financial competence 2. Monitor budget – how to manage all team budgets 3. Staffing policies and record keeping 4. Other admin function? __Membership Policy__ 1. At the Coordinators meeting on 1/23 there was a request to revise our policy on special memberships - free and low cost To do: * Budget for Financial work * Staffing * External consultant for financial review '''Membership''' [[br]] * Goals: * Member Engagement * Member Awareness __Database Coding__ 1. Identify all members by relationship to MFPL from core to periphery 2. Invite core to participate in teams and projects 3. Work on moving periphery to core __Engagement strategies__ 1. “why I’m a member statement” from core members to use in outreach, website and promotion 2. Meetings/calls with members 3. Survey of members 4. Privacy Statement project/Terms of Service – coordinate with Enrique’s plan 5. People Links phone conferences [wiki:peoplelinks] __Communication strategies__ 1. Need to figure out policy for how we communicate to members general news and updates a. Continue Lowdown? b. New strategy? 2. Suggestion of quarterly membership report – updates from teams, financial reports 3. Revise website a. Revise membership materials including: b. Benefits of membership (use statements from core) c. Easy access to ticketing d. How to use control panel e. Billing questions f. Member Engagement g. Team meeting schedule – how to get involved h. News/updates – Lowdown? i. Tech connections To do: * Budget for Membership work * Staffing == Budget == * Note: 2013 items are not for the full year nor are the fully reconciled === Revenue === ||'''Item''' ||'''2012''' ||'''2013''' || ||Donations ||247 ||495 || || AMC Donations ||2736 ||0 || ||Grants ||4500 ||0 || || AMC Grants ||1600 ||0 || || POC Grants ||4000 ||0 || ||Infrastructure Income ||4911 ||3418 || ||Interest Income ||14 ||16 || ||Membership Dues ||126797 ||122497 || ||Program Related Income ||1123 ||0 || ||POC Training Program ||11190 ||6667 || ||'''Total Revenue''' ||'''157119''' ||'''133093'''|| === Expenses === ||'''Item''' ||'''2012''' ||'''2013''' ||'''2014''' ||'''For''' || ||Bad Debts Expense ||0 ||6600 || || member || ||Bank Service Charge ||2086 ||2003 || || member || ||General Conference Registration ||250 ||210 || || outreach || || AMC Conference ||700 ||210 || || outreach || ||Depreciation ||0 ||0 || || sds || ||Dues and Subscriptions ||500 ||500 || || internat || ||Equipment Rental ||0 ||100 || || member || ||Event/Meeting Space Rental ||150 ||970 || || out/mem || || AMC Fundraiser ||360 ||0 || || all || || POC Space Rental ||530 ||0 || || special || ||Food and Entertainment ||913 ||674 || 0 || o/m/s || || AMC Food ||827 ||0 || || outreach || || LC Food ||0 ||364 || || member || || POC Food ||800 ||1499 || || special || ||Hosting Expenses ||0 ||0 || || sds || || Colocation Fees ||55611 ||47474 || 0 || sds || || Domain Name Registration ||640 ||363 || 0 || sds || || TLS Certificates ||519 ||506 || 0 || sds || || Disability Benefits Insurance ||60 ||149 || 0 || sds/mem || || Workers Compensation ||677 ||325 || 0 || sds/mem || || Miscellaneous ||1038 ||550 || || special || || POC Miscellaneous ||0 ||45 || || special || || Postage and Delivery ||615 ||319 || || member || || Printing and Reproduction ||296 ||0 || || out/mem || || AMC Printing ||54 ||0 || || outreach || || POC Printing ||0 ||0 || || special || || POC Trainer Consultants ||7200 ||0 || || special || ||Rent and Utilities ||4200 ||4150 || || special || ||Repairs ||0 ||0 || || sds || || Computer Repairs ||0 ||0 || || sds || || Equipment Repairs ||0 ||0 || || sds || ||Supplies ||0 ||0 || || sds || || Hard Drives ||2382 ||392 || 0 || sds || || Misc. Computer Hardware ||7767 ||3524 || 0 || sds || || Office Supplies ||94 ||469 || || member || || POC Books ||166 ||0 || || special || || POC Hardware ||2100 ||0 || || special || || POC Misc Supplies ||0 ||0 || || special || || Servers ||0 ||1600 || 0 || sds || ||Telephone and Fax ||300 ||127 || || all || ||Transportation ||0 ||0 || || all || || AMC Lodging ||1714 ||0 || || outreach || || AMC Out of Town Travel ||3186 ||0 || || outreach || || Car Rental ||436 ||0 || || outreach || || Fees ||11 ||0 || || outreach || || Gas ||50 ||34 || || outreach || || LC Local Travel ||0 ||127 || || member || || LC Out of Town Travel ||408 ||2701 || || member || || Local Travel ||128 ||0 || || member || || Lodging ||381 ||181 || 0 || outreach || || Out Of Town Travel ||5379 ||843 || 00 || outreach || || Parking ||0 ||163 || || outreach || || POC Local Travel ||293 ||142 || || special || || POC Lodging ||857 ||316 || || special || || POC Out of Town Travel ||3530 ||5094 || || special || || Travel Meals ||0 ||0 || || outreach || || Travel Misc. ||120 ||0 || || outrach || ||Payroll ||0 ||0 || || || || Payroll Taxes ||2275 ||3527 || 0 || sds/mem || || Salaries ||21909 ||30375 || 0 || sds/mem || || '''Total Expenses''' ||'''131510''' ||'''116627''' || || ||