Opened 5 months ago

Closed 5 months ago

#13625 closed Bug/Something is broken (fixed)

Email storage space?

Reported by: https://id.mayfirst.org/nathanairplane Owned by: https://id.mayfirst.org/jaimev
Priority: Medium Component: Tech
Keywords: mail, storage Cc: https://id.mayfirst.org/jamie
Sensitive: no

Description

Are there any guidelines you'd suggest for managing email storage space? I currently keep my old email archives on my hard drive, and keep the last one or two years' worth on the server for use across devices. I'm thinking of moving the whole archive to the server. The archive folder in my .thunderbird directory is 27 GB; I'm not sure how large this would end up being if hosted on the server.

Would it be okay to store my full archive on the server, or is this too large?

Thanks for considering this.

Change History (6)

comment:1 Changed 5 months ago by https://id.mayfirst.org/jaimev

  • Cc https://id.mayfirst.org/jamie added
  • Keywords mail storage added
  • Owner set to https://id.mayfirst.org/jaimev
  • Status changed from new to assigned

27G is a lot as it is likely it would use more space on the server as Thunderbird compresses files locally.. Also you should consider that we do not keep long term backups of your information and I would discourage leaving your mail on the server as a backup solution. Implementing a local backup solution for your mail would be much faster if your are syncing from your computer hard drive to another local drive.

Copying jamie here for any other suggestions.

comment:2 Changed 5 months ago by https://id.mayfirst.org/nathanairplane

Thanks much. (And sorry to mis-label this as a bug/broken thing.)

Okay, that's good to know. Maybe that's too much.

Is there a doc on how to do local download/backup of my entire mayfirst account (with all domains and various accounts included)? I'd love to get more in the habit of backing up to my external HD.

I raise this, I guess, just because more and more email clients lately (like Mailspring) are assuming a situation of full cloud storage.

comment:3 Changed 5 months ago by https://id.mayfirst.org/jamie

Hi Nathan - we do have faq on user backups here: https://support.mayfirst.org/wiki/faq/member-backup

Unfortunately, we don't have a way to login with one username and download all of your data (mostly for security reasons - since we segragate data from differnet project intentionally to avoid one user that can get it all).

Personally, I use a hybrid approach with Thunderbird on the desktop.

Essentially, I have an archive directory on the server. After reading email I either archive it or delete it (this is the case with Thunderbird or K9 for android).

Then I periodically archive the archive :) - which means move the email from the online archive folder to my offline archive folder (only available in Thunderbird).

I take an additional and unusual step of eventually purging all of my email (https://current.workingdirectory.net/posts/2015/email/) which I realize is not necessarily for everyone.

comment:4 Changed 5 months ago by https://id.mayfirst.org/nathanairplane

Thanks, Jamie. That's my workflow for Thunderbird and K9, too, minus the deletion:)

comment:5 Changed 5 months ago by https://id.mayfirst.org/jaimev

  • Resolution set to fixed
  • Status changed from assigned to feedback

Let us know if you need any more feedback on this ticket Nathan.

comment:6 Changed 5 months ago by automatic

  • Status changed from feedback to closed

No news is good news (we hope)! Given the lack of feedback, we think this ticket can be closed.

Please login to add comments to this ticket.

Note: See TracTickets for help on using tickets.